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Wedding FAQ

Where do I start?

Do you hold destination weddings at your hotel?
  • Yes, we hold weddings at our hotel year round.
Is there a dedicated wedding planner on site? Can they be reached by email?
  • We have very talented event coordinators at the Carousel Oceanfront Hotel & Condominiums.

Connect with us by phone:

Group Sales Line: 1-800-233-1228

What services does your wedding planner provide? Is there a fee?
  • There is no fee for the help of our event coordinator(s). A specialist will be with you to assist prior to and on your special day and they are there throughout the entire experience to answer any question you may have regarding your big day!
How much time would we need to reserve our wedding in advance?
  • Weddings should be reserved at least three months in advance but one year is preferable if you have exact dates in mind.
How can we confirm our wedding date?
  • Please call the Carousel Group Sales office at anytime or fill out the Request for Proposal Form. Once we receive your information we can check the dates instantly and will be happy to confirm availability. The wedding will be considered confirmed only when you receive and sign a written letter of agreement and submit the required deposit.
What time of year do you host weddings?
  • We want our Brides to experience the best service that we have to offer. Due to the volume of business we expect during the prime Summer months we do not host weddings between mid-June to mid-August.

Ceremony and Reception Locations

What private indoor and outdoor areas of the hotel are available for a wedding?
  • Our beautifully landscaped Oceanfront Lawn and Patio create a lovely backdrop for your ceremony, during certain times of the year. While we wish to assist you in all aspects of your big day, we unfortunately, do not own the beach in front of our hotel. Therefore, for weddings directly on the beach, you would be responsible for all setup and breakdown. Although the beach is the most admirable location for the ceremony, we do also strongly advise renting a rain-back up room/rehearsal room for any unforeseen weather changes. As for indoor reception locations, we have the Maryland/Virginia Room, the Pennsylvania Room, the Washington Room, and the Delaware Room.
How many people can each Banquet Room/Venue accommodate for my reception?
  • Maryland/Virginia Room = 150
  • Pennsylvania Room = 200
  • Washington Room = 30
  • Delaware Room = 80
Can you email me a layout and images of these places?
  • Please view the Hotel Layout document to get an idea of what you can expect.
Do you have an online photo gallery or can you email me pictures of other destination weddings that have taken place at your property?
  • We would be happy to send you customized photos of each location at your request. Please also view our Photo Gallery to see the many other events we have hosted in each one of our banquet rooms.
What do you do if I schedule an outside ceremony – and it rains? Do you have a picture of the backup plan?
  • The wedding ceremony can be moved indoors as long as a rain-back up room was previously contracted. Without a back up room contracted we may NOT have one available on the day of your wedding.
What time of day do most destination weddings occur?
  • Weddings can occur at any time of day but most couples choose a ceremony around 5pm with a reception immediately following.
If we want our wedding on the beach, what is the setup?
  • We do not own the beach in front of our hotel, but we do have recommendations about who to work with for this portion of your day.
  • Barefoot Brides: www.barefootbrides.com
  • Vanderbilt Weddings: www.vanderbiltweddings.com
  • Both companies specialize in wedding ceremonies and will help make your day more magical.

Cost of a Destination Wedding at the Carousel Hotel

What is the cost of a destination wedding at your hotel?
  • As you may assume, the majority of the expense surrounding your wedding reception will be in the food and beverage service offered to your guests. We typically recommend budgeting for $90.00 to $115.00 per person inclusive.
  • Meeting room rentals can range anywhere from $500.00-$2000.00 depending specifically on your event size.
  • *Please note:  these are averages intended for your budgeting purposes. For a better idea of Food and Beverage prices, please view our Banquet Menu or contact an event coordinator directly.
If I want to bring friends and family members, do you offer a discount on the price of rooms?
  • We strongly encourage bringing many family and friends along to help you celebrate your day. Group room rates may be available based on the time of season your wedding will be held. Group room rates are available when booking 10 rooms or more.
What is your cancellation policy?
  • In the unlikely case you decide to cancel your wedding once contracted, you will forfeit the non-refundable deposit. Cancellations made with less than 80 days notice will result in additional food and beverage penalties.
What are the service charge and sales tax amounts?
  • Sales Tax: 6%, Food Tax: .5%, Beverage Tax: 9%, Gratuity: 20%.
What is the amount required for a deposit?
  • Deposits required are based on the size and scope of your event. They range from $500.00-$2500.00.
When is the deposit due?
  • At the time of contract.
When will you provide us with a cost estimate for our event and when is payment due?
  • A cost estimate can be provided once you have determined your food and beverage wishes and have a general idea of the number of guests you will be hosting.

Wedding Details & Decor

Who performs the ceremony at your hotel?
  • You will have to make arrangements on your own with whomever you wish to perform your ceremony.
How long is the ceremony? How long is the reception?
  • Typically we allocate thirty minutes for your ceremony. A four hour reception is most common, but every wedding is unique and these terms can be discussed with an event coordinator.
Is there a dance floor available?
  • Yes, a dance floor is available and is included in your rental fee.
When should we discuss our menu selections?
  • Your event coordinator will contact you to begin the planning process three months prior to the wedding date.
How many dinner entrees come with a standard wedding reception?
  • All receptions are unique and customizable. If offering a plated entrée rather than buffet we limit your selection to three entrées plus a vegetarian selection.
When will I need to let you know of the final quest count?
  • Your guaranteed guest count is due two weeks prior to your wedding. Once this number is proved to us, the number of guests may be increased up to 10% until 72 hours prior to the event but cannot decrease in terms of liability for payment.
What do you offer in the way of decorations?
  • We have standard centerpieces and decorations on site, but are happy to accommodate any request as best as we can.
What kind of linens does the hotel provide?
  • At the Carousel Hotel we have white and ivory linen. Specialty linens may also be arranged.
Is live music or entertainment available?
  • The music and entertainment portion of your wedding is to be contracted on your own.
Is there an extra charge for bartenders?
  • There is a $75 bartender fee for the first two hours of the event, and $30 for every additional hour or portion thereof. There is also a two hour minimum.
What can you supply in the way of a wedding cake?
  • We do not have a bakery on site. Therefore, you will need to contract separately for the wedding cake. It is the only outside food or drink permitted in the reception.
Do you charge a Cake Cutting Fee?
  • Our dinner entrée prices include a dessert course. If you replace the dessert course with your wedding cake, we can discuss altering your costs. If you choose to maintain the dessert course, and additional $1.50 per guest will apply.

Miscellaneous Questions

Do you have a dedicated honeymoon suite? Can you show me what it looks like?
  • We have many different room types at our hotel from Ocean Front rooms to 3 Bedroom Condos; you are sure to find a romantic place for you to spend your special weekend.
Who will be in charge the day of my event?
  • Our talented Food and Beverage Team along with your event coordinator will organize your event the day of and will be on-site throughout the duration of your event.
How late can my wedding go?
  • Your wedding entertainment (band or DJ) must conclude by 11:00PM with respect to other hotel guests.
Where do my guests park?
  • We have a four level parking garage that can hold over 1,000 cars. We have plenty of FREE parking for you and your guests.
   

Ice Rink Closures

September 9th – September 18th, 2017

October 29th – November 7th, 2017

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